Assistant Director Finance

Bachelor's Degree

Experience in Medicaid Billing and or payroll processing.

1. Responsible for supervising the Business Office staff. This includes over-seeing the daily functions of the Business Office including scheduling, any conflict resolution, reviewing and approving time-off requests, time cards, approving requisitions, performance and salary reviews, etc.
2. Oversight of all AP/AR balances as requested per the Senior Director of Finance.
3. Assists with month-end close and reporting by the 15th of each month.
4. Reinforcement and support of annual plan goals outlined as responsibility of the business office.
5. Ensure coverage of reception areas in Logansport and Winamac when Business Office Associates are unable to fulfill frontline responsibilities as designated.
6. Facilitate or review accurate and timely monthly billing as required by various funding sources and invoice into accounting system.
7. Submit monthly billing to appropriate funding sources including paper invoicing, online invoicing or use of a designated online system.
8. Reconcile all incoming revenue to ensure accurate accounting for departments and programs.
9. Reconcile Bank Statements monthly
10. Oversee the preparation of statements for customers.
11. Initiate payment arrangements for slow paying/nonpaying customers.
12. Generate billing reports and distribute as necessary.
13. Oversee the regular update of client contracts to ensure appropriate billing.
14. Responsible for continuous monitoring of client funding eligibility and
15. Prepare statements and invoices as needed for clients with outstanding balances and ensure timely payment.
16. Responsible for ensuring proper filing and documentation processes are being followed to maintain dual control.
17. Process payroll for staff and clients.
18. Provide wage reporting to SSI/Medicaid and other sources as needed.
19. Payment of federal and state payroll taxes, retirement contributions, Indiana Child Support and any other court ordered or required deductions.
20. Oversight of filing and record retention to meet various funding source documentation requirements.
21. Responsible for review of case note entry to ensure accurate and complete documentation for Medicaid and other funding source billing requirements.
22. Provide and distribute financial reports as requested including but not limited to income statements, A/R and A/P summaries, and other reports as needed.
23. Continuously reconcile client program rosters with operating system to ensure accurate reflection of services provided.
24. Audit case notes from all funding sources are entered into the system.
25. Oversee deposits for Peak Community Services and Peak Community Services Activity Fund.
26. Maintain conformance with CARF and all applicable standards, rules, regulations, laws and administrative codes.
27. Assist the Senior Director of Finance in annual budgeting and planning process
28. Assist the Senior Director of Finance in all audit activities.
29. Ensure all business office staff display continuous competency in assigned tasks by offering regular training in Social Security, Medicaid and other applicable regulations.
30. Oversight of the representative payee program and thorough understanding of rules and regulations.
31. Understanding that this is an exempt position, and therefore agrees that all responsibilities included in the job description are to be completed on a continuous and timely basis even if the requirement is beyond 40 hours.
32. Other duties as assigned by the Senior Director of Finance to promote the efficient operation within the Business Office